Finance Department
The services of the
finance
department allow other City departments to make reliable management
decisions and achieve their goals and objectives while maintaining
the integrity of the City’s financial and management system.
Specifically the department is responsible for accounting, financial
management, assessing, payroll,
utility billing, purchasing,
investing of city funds, execution of debt service analysis and bond
payments, and management of other city assets as requested by the
Medina City Council and/or City Administrator.
The finance department also
produces the following documents, with the assistance of other city
departments: the
Comprehensive Budget, the
Comprehensive Annual
Financial Report (CAFR), the
five-year Capital Improvement Program
(CIP), and the
Financial Management Plan.
We also provide a wide variety of services to external
customers that facilitate their compliance with a variety of legal
mandates and requirements.
Providing these services to our internal and external
customers enhances the quality of life of our citizens and provides
for a stable financial environment.
Utility Billing
The City of Medina bills residents for
city water, sewer, and stormwater. In January, an annual fee of
$6.36 is collected and sent to the Minnesota Department of Health to
ensure drinking water is safe for all.
This
FAQ
provides a question and answer format on utilities.
Current utility rates can be found on the
Utility
Fee Schedule.
Sewer
consumption is equal to the actual usage of water and
is also
included within the
Utility Fee Schedule.
Sewer consumption can be reduced through the
implementation of the
Irrigation Meter Program.
These rates are monitored annually and
adjusted as
necessary.
Stormwater
fees are used to improve the City’s storm water system, lake, and
creek water quality. Information on our stormwater program may be
obtained here.
Interested in saving $20? The city
will credit your account for signing up with the
Direct Pay Plan.
The City of Medina also accepts online credit card payments for
your utility bills through Payment Service Network.
Residents can log-in at:
https://www.paymentservicenetwork.com/Login.aspx?acc=RT17869. If
you need help setting up your account, contact Payment Service
Network directly at 877-885-7968. The City uses a third party
because their website is encrypted to process financial information
safely.
For information regarding utility billing please contact:
Teri Portinen
Accounting Technician
Teri.Portinen@ci.medina.mn.us
763-473-8849
Special Assessments
The City utilizes
special assessments as a tool to provide a stable and continuing
source of funding within the financial capacity of the City, in
combination with federal, state, county, and other local financial
resources available to the City, to accommodate infrastructure needs
for new development, redevelopment, and maintenance within the
existing community in the most cost-effective manner.
Please note that a special assessment is a lien against the property
for payment of an improvement to the property by the City (such as
street reconstruction) or delinquent charges due to the City.
Special Assessment information regarding a special assessment
on a property, or the need to obtain information about the payoff
amount can be provided by a Special Assessment Search.
A search can be initiated by completing the
Special Assessment
Search Request form.
The fee for the search is included in the
City Fee Schedule.
For
information regarding special assessments please contact:
Erin Barnhart
Accountant
Erin.Barnhart@ci.medina.mn.us
763-473-8848
Accounts Payable and Receivable
The
claims lists approved by the city council are prepared by the
Accounting
Technician. On an annual basis, we generate over 1,650
accounts payable checks; these total over $6.9 million during the
course of a year. The
department regularly invoices various parties under multiple
contracts. Cash and other
receipts are received from every revenue generating program in the
City, coded and deposited on a daily basis.
For information regarding accounts payable and receivable please
contact:
Teri
Portinen
Accounting Technician
Teri.Portinen@ci.medina.mn.us
763-473-8849
Payroll
This division is responsible for a bi-weekly payroll for
approximately 30 employees, including Mayor and Council, and also
all quarterly and annual reporting requirements.
An average of 730 payroll
checks and direct deposits are prepared annually and over 30
employee records are maintained.
For
information regarding payroll and employee records please contact:
Erin Barnhart
Accountant
Erin.Barnhart@ci.medina.mn.us
763-473-8848
Accounting and Cash Management
The
finance department currently maintains a complete set of books on 24
separate funds. These
funds include the general fund, eight special revenue funds, four
debt service funds, seven capital project funds, three enterprise
funds,
and
one
agency fund.
City investments are made in accordance with Minnesota Statutes and
an even more restrictive investment policy adopted by the City
Council. Interest earnings for 2009 were approximately $380
thousand. Month end
investment balances for the same period average approximately $10.9
million.
For
information regarding the finance department, accounting, financial
reports or cash management please contact:
Joe Rigdon
Finance Director
jrigdon@kdv.com
763-473-8845